Business travel can be a hassle, but there are ways to make it easier. Here are some tips to help you prepare for your next trip.
1. Dress Appropriately
Always dress in business attire. At the least, that means a collared shirt and dress pants or skirt. If you’re going to be staying overnight at your destination, bring a change of clothes.
If you’re meeting with clients, remember that first impressions matter. When in doubt, dress one notch up from what you think the client will be wearing.
2. Keep a Travel Kit Handy
Always be prepared for the unexpected. Keep a first-aid kit with you at all times, along with some travel-size toiletries. Include a toothbrush, toothpaste, bar of soap, shampoo, and a hairdryer if you don’t want to risk the hotel’s ones.
If you’re going to be working while you’re away, a laptop is a must. But don’t forget your power cord or your mouse! Avoid carrying valuable items, such as your wallet or phone, in the same bag as your laptop.
If you’re going to be meeting with clients, you’ll want a portfolio or bag that can hold your laptop, notebooks, pens/pencils, or printed samples of your work.
3. Mind Your Packing
If you’re traveling for business, you’ll want to keep your suitcase as light and compact as possible. Don’t pack anything you don’t need.
When putting items in your suitcase, roll them up to save space and protect delicate items from breaking. Fill any empty space with your shoes, after wrapping them in a plastic bag.
For clothing, choose neutral colors that can be paired with different outfits. Pick tops that can be layered with other pieces.
4. Mind Your Money
Check with your company to see if they have an account with a partner hotel. If this is the case, you’ll be able to charge your room to your company’s account, and they’ll be billed after you return. This is a good option for those who travel frequently on business.
If your company offers daily stipends, or travel and meal allowances, you can use this to pay for food during the trip. If you are given a per diem or allowance, it is considered taxable income.
Travel expenses are deductible if the trip was made for business purposes. However, only the portion of the trip that was spent on business is deductible.
5. Keep Track of Your Expense Report
Always keep a record of your expenses, whether it’s receipts or an expense report. It will help you to take full advantage of tax deductions that are available for business travelers, and allow you to accurately report your income.
Final Thoughts
Traveling for business doesn’t have to be a hassle. The key is preparation and organization. Combine these tips with an organized travel plan and you’re sure to have a stress-free business trip.
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